The European Space Agency (herein the “Agency” or “ESA”) is an intergovernmental organisation established by its Convention opened for signature in Paris on 30 May 1975 having its headquarters located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France.
Protection of Personal Data is of great importance for ESA, which strives to ensure a high level of protection as required by the ESA Framework on Personal Data Protection (herein the “ESA PDP Framework”) which applies in this field. ESA implements appropriate measures to preserve the rights of data subjects, to ensure the processing of personal data for specified and legitimate purposes, in a not excessive manner, as necessary for the purposes for which the personal data were collected or for which they are further processed, in conditions protecting confidentiality, integrity and safety of personal data and generally to implement the principles set forth in the PDP Framework.
ESA PDP Framework is composed of the following elements:
This form is intended to inform you, as data subject, about:
This form is also enables ESA to obtain your consent relating to the collection and further processing of your personal data, under ESA PDP Framework.
Your personal data are collected and further processed as shown below upon the decision taken conjointly by ESA and Genius GmbH.
Thus the Data Controller is ESA.
According to ESA PDP Framework, your first point of contact concerning personal data matters is the ESA Data Protection Officer (“DPO”), who may be contacted at email@example.com
For further information on the situations in which you may contact the ESA DPO, please refer to the questions below.
The personal data which may be collected and further processed for the purposes mentioned below are in particular
You are required not to send to the Agency any sensitive information (including information that indicate, directly or indirectly, the personnel’s ethnic origin, political opinions, adhesion to unions, parties etc., health situation, sexual orientation).
Your personal data may be collected by various means, including via:
Your personal data are collected and further processed so that:
In addition to these purposes, the Agency may use your personal information for any of the purposes mentioned in Article 5 of the Policy on Personal Data Protection.
The Agency may disclose your personal data to any of the following third party recipients for the fulfilment of all or part of the purposes of the collection and processing of personal data, which are mentioned above.
Recipient acting as contractors involved in the operation, maintenance and hosting of the website and acting as contractor involved in the organisation of the event. Servers of the recipient are located in Germany.
The Agency does not consider your personal data as an asset for sale and, thus, does not does not sell your personal data to any third parties.
The Agency may keep your personal data for as long as necessary for the fulfilment of the above mentioned purposes. Your Personal Data shall be deleted thereafter.
The Agency is keen to collect and process accurate personal data and to keep it to date.
You may request the erasure, rectification, completion or amendment of your personal data if, and to the extent that it is inaccurate or incomplete, having regard to the purposes for which they are collected and processed, or if they are processed in violation with the principles referred in ESA PDP Framework.
If you choose to make a request for the erasure of personal data, you understand and agree that ESA cannot process the registration to the event and cannot handle your submissions.
The above-mentioned request should be submitted to the ESA DPO, as first point of contact, by sending an email to: firstname.lastname@example.org (copy to: email@example.com).
If you do not remember your password, you can reset your password by following instructions on the webpage.
If you are unable to access your account, please contact firstname.lastname@example.org.
In case of a data protection incident, you should contact ESA DPO, as first point of contact, by sending an email to: email@example.com
In case you wish to submit a complaint, you are required to comply with the Rules of Procedure of the Supervisory Authority set forth by ESA PDP Framework. You will be required to demonstrate that a data protection incident occurred in relation to your personal data, following a decision of the Agency or at least to justify serious reasons to believe that such incident occurred.
For those cases where your consent was not already obtained by ESA (including by other modalities) and is required under the ESA Framework on Personal Data Protection, you agree with the collection and further processing of your personal data.
You will be able to withdraw your consent depending on the modality used to collect your personal data, in particular by sending an email to firstname.lastname@example.org and copy to email@example.com.